Abstract Submissions

Abstract submission guidelines and important dates
Date Deadline For
January 1 Abstract Submission Open
March 2 Submission Deadline for Contests and Abstracts
April 2 Author Notification of Acceptance
June 27 2022 Virtual Academic Day

Submission Guidelines

Only original submissions will be accepted for review. Abstracts previously presented at another meeting or published in a journal will not be considered.

Authors will be asked to categorize their abstract submissions to facilitate peer review and enable award consideration. Authors will be asked to identify which category best fits their submission:

  • Case reports
  • Reviews (reviews, systematic reviews and meta-analyses)
  • Original research
  • Education (patient/resident/Medical Student)
  • Quality Improvement


PLEASE NOTE: All first place recipients will be invited to do short live presentations, with Q&A, during the 2021 Virtual Academic Day. All honourable mentions and abstract submissions will be pre-recorded and accessible on ourwebsite.
Title: Please provide a succinct title. Ideally, the title should contain a reference to the study design. (Whole body vibration and osteoarthritis: a retrospective cohort study or Use of restraints during geriatric rehab: a systematic review).
Authors: Author names in this order and separated by comma, First name Middle name/initial Last name, Indicate affiliation(s) with superscript numeral(s) following last name.
Institution Affiliation: Corresponding numeral precedes author affiliation. Affiliation consists of Institution, Location (city, state/province abbreviation, country)
Body: 2600 characters, content is structured by subheads (each section is treated as a paragraph with no indents), abstract subheadings are followed by a colon.

Subheads include but are not limited to: Objective, Design/Methods, Participants, Results, Conclusion, etc…

Structured abstracts should be submitted under the following headings:

  • Original Research: Context/Objective; Design; Setting; Participants; Interventions; Outcome Measures; Results; Conclusion, and for registered trials, Trial Registration.
  • Reviews (reviews, systematic reviews and meta- analyses): Context; Objective; Methods (data sources, data extraction); Results; Conclusion.
  • Education (Patient or Resident): Context; Methods (evidence acquisition); Results (evidence synthesis); Conclusion.
  • Case Reports: Context; Findings; Conclusion/Clinical Relevance.
  • Quality Improvement
Funding Acknowledgement: Granting Agency and Number (ie Ontario Neurotrauma Foundation 2012-017)
Keywords: Authors are asked to supply up to five keywords (in alphabetical order) to be used as an aid to coding and indexing. They must be selected from the NLM Permuted Medical Subject headings (MeSH) at www.nlm.nih.gov/mesh.


Submitting to VoiceThread

Step 1: Register for a free VoiceThread account so you can create your presentation. Registration page: https://voicethread.com/register/

Step 2: Create your presentation by uploading a PDF of your poster and then recording your 3-minute talk (using the comment tool).https://voicethread.com/howto/creating-a-new-voicethread-2/

To import your URL (from Youtube, Loom, Zoom etc…) in five easy steps:

  1. Click “+ Add your own”
  2. Click “Create a new voicethread”
  3. Click “Add media”
  4. Click “URL”
  5. Enter the URL of a file to add then hit “Save”.

*Most important* Step 3: Once the presentation has been created, you will submit it to the CAPM&R using a ThreadBox.

Support is here: VoiceThread – Support – Contact


Prepare a Virtual Poster Presentation

Abstracts will be presented virtually, so it is important that you know how to prepare, record, and then share your virtual presentation. Use the following video to familiarize yourself with this process:

To see some examples, you can view last year’s virtual presentations here.

Authors for abstract and contest submissions are encouraged to participate in our Virtual Academic Day on , when contest presentations will go live.

Additionally, you can share your presentation on social media. Use the tag #CAPMRVAC2022 when uploading your presentation to find and be found by other participants!
Visit our Twitter 101 page to learn about using Twitter to share your work.

Below is an instructional video on how to make and present your own abstract online.