Abstract Submissions

Abstract submission guidelines and important dates

Abstract Submission Process Overview & Resources

Abstract and Contest Submission Deadlines

Important Dates
October 13, 2023 Submissions open for conference workshops, abstracts, and contest submissions
December 22, 2023 Deadline for WORKSHOP abstract and PAPER OF THE YEAR submissions.
January 8, 2024 Deadline for POSTER ABSTRACT and CONTEST submissions.
February - March 2024 Authors will be notified in February - March 2024 regarding acceptance of their submissions.
May 22 - 24, 2024 Annual Conference
Attention: Contest submissions MUST include the full paper!

Abstract and Contest Submission Process

  • All submissions are subject to a non-refundable $10 fee at the time of submission.
  • Submissions are completed using the Scholastica platform.
  • Please select the appropriate category for your submission so we can ensure it is reviewed according to the right criteria. All essay submissions must submit an abstract AND full paper
  • Once the abstract or contest documents have been submitted, you will receive a confirmation email from the Scholastica system.
  • Notifications and future communication regarding your submission will be sent to you from Scholastica via email. You can also login to your Scholastic account to check your dashboard for any updates.
  • If your submission is accepted, you will then need to register to attend the conference to present your submission.
  • Accepted submissions must be presented in-person at the Annual Scientific Meeting to be published in AJPM&R as part of the conference proceedings.

Submission Guidelines

Fee to submit is US$10 and is non-refundable and not dependant on acceptance of your submission or attendance at the conference. DO NOT DELETE A SUBMITTED ABSTRACT IF YOU NEED TO MAKE CHANGES (you will be charged an additional non-refundable fee to re-submit). To request an opportunity to revise your submission please forward your confirmation email, with your request to revise, to info@capmr.ca.

  1. Only original submissions will be accepted for review. Abstracts or papers previously presented at another meeting or published in a journal will not be considered.
  2. Authors will be asked to categorize their abstract submissions to facilitate peer review and enable award consideration. Categories are listed below and guidelines for each can be found at capmr.ca/awards or by clicking on the relevant category:
    • Medical Student Essay Contest
    • Medical Student Research Contest
    • Paper of the Year Award
    • Resident Essay Contest
    • Resident Quality Improvement Award
    • Resident Research Contest
    • Poster Abstract (this is a non-contest category)
      • Authors for the POSTER ABSTRACT category will also be asked to identify which sub-category best fits their submission (this does not apply to contest submissions):
        Sub-category Abstract Subheadings
        Original Research: Context/Objective; Design; Setting; Participants; Interventions; Outcome Measures; Results; Conclusion, and for registered trials, Trial Registration.
        Systematic reviews: Context; Objective; Methods (data sources, data extraction); Results; Conclusion.
        Education: Context; Methods (evidence acquisition); Results (evidence synthesis); Conclusion.
        Case Study/Report: Context; Findings; Conclusion/Clinical Relevance.
        Quality Improvement Context/Background; Local problem; Methods; Interventions; Results; Conclusion.
  3. All submissions must include at least 2 files: a MAIN FILE containing the manuscript/abstract with no identifying information, and an AUTHOR FILE that includes all identifying information, such as author names and affiliations. All identifying information, such as author names and affiliations, must ONLY appear in the author file. (This ensures all reviews are double blind. Figures and tables (optional) may also be uploaded as separate files).
    • The MAIN FILE:
      • Title: Please provide a succinct title. Ideally, the title should contain a reference to the study design.
        • (e.g. "Whole body vibration and osteoarthritis: a retrospective cohort study" or "Use of restraints during geriatric rehab: a systematic review").
      • Body: Content is structured by subheads (each section is treated as a paragraph with no indents), abstract subheadings are followed by a colon.
        • Subheads include but are not limited to: Objective; Design/Methods; Participants; Results; Conclusion.
        • Body of the abstract should be no more than 2,600 characters.
    • The AUTHOR FILE:
      • Author names: For each author name, include their full name, followed by a superscript pair of square brackets containing that author's affiliation number(s).
        • Names are to be written in the following format: "<<First Name>> <<Middle Name/Initial>> <<Last name>>[<<Affiation Numeral(s)>>]"
        • e.g.:  William R Wilkins[1,2], Heather Dow[1].
      • Institution Affiliation: A numbered list of author affiliations, where the number preceeding an affiliation is referenced by (one of) an author's affiliation numbers.
        • Affiliations are to be written in the following format: "<<Institution>>, <<City>> <<Prov (abbr)>>, <<Country>>"
        • e.g.:
          1. Event's & Management Plus, Kingston ON, Canada
          2. Trent University, Peterborough ON, Canada
      • Funding Acknowledgement: A list of agencies that provided funding to this work.
        • Agency's are to be written in the following format: "<<Granting Agency>> <<Grant Number>>"
        • e.g.:  Ontario Neurotrauma Foundation 2012-017
      • (optional) Additional Acknowledgements
      • (optional) Additional information: Any information you wish to share with the editors.
    • Additional files:
      • Figures: Figures are to be provided in high resolution (600 dpi or greater) and must be in one of the following formats: .jpg, .tif, .gif, or .pdf.
        • Files are to be named using the corresponding figure number.
        • Large numbers of figures shall be submitted in a single zip file.
      • Tables: Tables are to be provided in word file using Calibri font.
      • Legends: Figure legends are to be provided in a separate word file.
        • Each figure legend shall include the corresponding figure number, a label, a legend, and a sample layout (for multi-image figures).
  4. Keywords: Authors are asked to supply up to five keywords (in alphabetical order) to be used as an aid to coding and indexing.
    • Keywords must be selected from the NLM Permuted Medical Subject headings (MeSH) at www.nlm.nih.gov/mesh.